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Quotes, invoices & payments

Quotes, invoices and payments that get the tax right in your country

Build a quote from your packages, turn it into an invoice when the client says yes, and track the deposit and balance against the shoot. VAT, GST and sales tax are built in.

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Photographer framing a shot through her camera in a dimly lit studio

Photographers lose hours to copy-pasted quotes, invoices built in a word processor, tax worked out by hand and a spreadsheet that never quite matches the bank. Most US-built tools also assume US sales tax and dollars.

What it does

Quotes, invoices and payments in Pixnesto

  • Packages and quotes

    Save your packages once with prices and inclusions. A quote takes a minute, and an accepted quote becomes an invoice without retyping.

  • Tax for your country

    Set your country and Pixnesto applies the defaults: VAT, GST, Canadian GST/HST, US sales tax, or India GST with CGST/SGST/IGST and SAC codes. Not registered? Invoice without tax.

  • Local currency

    Quotes and invoices are in your studio’s currency and formatted the way your clients read numbers.

  • Deposit and balance

    Record deposits, part payments and the final balance against the invoice and see what is due across every shoot.

  • Online payment links (Pro)

    Send a payment link and clients pay by card or local methods. Stripe processes card payments; in India, Razorpay processes UPI, cards and net banking.

  • Accept and sign online

    Send the quote as a link; the client accepts and signs it with a typed or drawn signature and you get a signed PDF.

  • Payment schedules

    Split a booking into a deposit and milestones such as 30/40/30 or 50/50, with due dates and reminders when a payment is due or overdue.

  • Expenses per shoot

    Log second-shooter fees, travel and hire costs against the shoot to see what each job really earned.

How it works

From setup to done

  1. 1Save your packages with prices and inclusions.
  2. 2Build a quote for the enquiry from a package.
  3. 3When the client accepts, convert the quote into an invoice.
  4. 4Send a payment link (Pro) or record a bank transfer, cash or card payment.
  5. 5Track the balance until the shoot is paid in full.

Who uses it

Built for how you shoot

FAQ

Questions photographers ask

Does Pixnesto support VAT invoices?
Yes. Studios in the UK, Ireland, the EU and other VAT countries get VAT invoices with their VAT number and rate. Studios in Australia, New Zealand and Singapore get GST, Canada GST/HST, and US studios can add sales tax.
Does Pixnesto make GST invoices for India?
Yes. Indian studios get GST invoices with GSTIN and SAC codes, with CGST + SGST within a state and IGST across states based on the place of supply.
Can clients pay online?
Yes, on the Pro plan. Send a payment link and the client pays by card or a supported local method. On every plan you can record cash, card and bank payments by hand.
Can clients accept a quote online?
Yes, on every plan. The client opens the quote from a link, chooses any optional add-ons and signs with a typed or drawn signature. See Proposals and e-signature.
Can I invoice in my own currency?
Yes. Quotes and invoices use your studio’s currency, such as USD, GBP, EUR, AUD, CAD or INR.

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Invoicing software for photographers with VAT, GST and sales tax | Pixnesto